PRIVACY STATEMENT
This privacy statement gives information on how Hermans Techniek Nederland processes personal data. We believe it to be of great value that personal data are being handled carefully. Therefore personal data are being processed with great care. We may only process personal data if a valid legal basis exists. This means for example that we:
- clearly state the purpose for which we process personal data
- limit the collection of personal data to personal data that are necessary for purposes that they are processed for
- explicitly ask for permission to process the personal data, in case such permission is necessary
- do not share personal data with third parties unless this is necessary to deliver the goods/perform the service requested or when legally obliged to share
- when personal data is shared with third parties, we ensure that the data are not used for other purposes
- arrange or have in place suitable security measures to protect personal data and demand the same from subcontracted parties we share personal data with
- respect the right to view, correct or have personal data deleted.
OF WHOM DO WE PROCESS PERSONAL DATA
Hermans Techniek Nederland processes personal data regarding:
- job applicants or persons who are looking for an internship or job at Hermans Techniek Nederland (hereinafter: “applicants”)
- persons who are customers or are employed by our customers (hereinafter: “customers”)
- persons from whom we purchase products or services or are employed by our suppliers (hereinafter: “suppliers”)
- third parties, like persons, not being customers, whose details are present in our administration or visitors to our website (hereinafter “third parties”).
WHAT PERSONAL DATA DO WE PROCESS
With regard to job applicants Hermans Techniek Nederland can process the following data:
- name and address details, date of birth, place of birth, nationality, gender and marital status
- contact details, such as email address and telephone numbers
- data on training programmes, courses and internships taken or to be taken
- data on the job applied for
- data on employment history
- other data with regard to the position to be held, provided by the data subject or known to him (such as curriculum vitae data, or results of a competency test)
- data gathered from references with consent of the applicant
- a certificate of conduct
- other data whose processing is required pursuant to or is necessary in view of the application of any laws or regulations.
With regard to customers Hermans Techniek Nederland can process the following data:
- name and address details, date of birth, place of birth, nationality, gender and marital status
- contact details, such as email address and telephone numbers
- company details
- bank details
- data with regard to relations with other persons or organizations
- data for calculating and recording fees and expenses, making payments and collecting amounts due
- other data provided to us by customers or third parties or that are obtained from public sources in the context of our handling of a case
- other data whose processing is required pursuant to or is necessary in view of the application of any laws or regulations.
With regard to suppliers Hermans Techniek Nederland can process the following data:
- name and address details, date of birth, place of birth, nationality, gender and marital status
- contact details, such as email address and telephone numbers
- company details
- bank details
- data with regard to relations with other persons or organizations
- data with regard to ordering or purchasing services
- data for calculating and recording expenses and making payments
- other data of which the processing is required pursuant to or is necessary in view of the application of laws or regulations.
With regard to third parties Hermans Techniek Nederland can process the following data:
- name and address details, date of birth, place of birth, nationality, gender and marital status
- contact details, such as email address and telephone numbers
- company details
- bank details
- data with regard to relations with other persons or organizations
- other data provided to us by customers or third parties or that are obtained from public sources in the context of our activities
- other data whose processing is required pursuant to or is necessary in view of the application of any laws or regulations.
FOR WHAT PURPOSES DO WE PROCESS THESE DATA AND ON WHAT LEGAL BASIS
Hermans Techniek Nederland only processes personal data if a valid legal basis exists. We therefore only process the above mentioned data if:
- the processing is necessary for the performance of an order/agreement with the data subject or in order to take steps at the request of the data subject prior to entering into an agreement, for example when we process data in order to prepare an order for the customer or to handle a job application (“fulfilment of agreement”);
- the processing is necessary to comply with a legal obligation to which Hermans Techniek Nederland is subject to (hereinafter “legal obligation”);
- the processing is necessary for the purposes of the legitimate interests pursued by Hermans Techniek Nederland or by another person, and those interests outweigh the interests or fundamental rights of the person whose data are concerned, as is the case, for example, when we use contact details for sending unsolicited commercial messages for maintaining our business relationships (hereinafter “legitimate interest”); or
- the data subject has given his consent to the processing (“consent”).
The legal basis for processing personal data on job applicants is:
the assessment of the suitability of the data subject for a position that is or may
become vacant:
- fulfilment of agreement
- legal obligation
- legitimate interest
internal control and company security of (the interests of) Hermans Techniek Nederland:
- fulfilment of agreement
- legal obligation
- legitimate interest
the implementation or application of legislation or regulations:
- legal obligation
- legitimate interest
The legal basis for processing personal data on customers is: providing goods and services to a customer:
- fulfilment of agreement
- legal obligation
- legitimate interest
calculating or recording payments:
- fulfilment of agreement
- legal obligation
- legitimate interest
making payments and collecting amounts due, including the use of other parties for debt collection
- fulfilment of agreement
- legal obligation
- legitimate interest
delivery of goods and services:
- fulfilment of agreement
- legal obligation
the exercise of an audit or other types of verification:
- fulfilment of agreement
- legal obligation
the implementation or application of laws or regulations:
- legal obligation
- legitimate interest
The legal basis for processing personal data on suppliers is: ordering or purchasing services:
- fulfilment of agreement
- legal obligation
- legitimate interest
making orders and making payments:
- fulfilment of agreement
- legal obligation
- legitimate interest
internal management activities:
- fulfilment of agreement
- legal obligation
- legitimate interest
maintaining contacts:
- fulfilment of agreement
- legitimate interest
the implementation or application of laws or regulations:
- legal obligation
- legitimate interest
The legal basis for processing personal data on third parties is: legal services and advice to a customer:
- legal obligation
- legitimate interest
the communication with the data subject:
- fulfilment of agreement
- legal obligation
legitimate interest internal management activities:
- legal obligation
- legitimate interest
the granting of access to our premises or our website or for the security thereof:
- legal obligation
- legitimate interest
maintaining contacts and sending information about the services of Hermans Techniek Nederland:
the implementation or application of laws or regulations:
- legal obligation
- legitimate interest
WITH WHOM MAY WE SHARE PERSONAL DATA
Hermans Techniek Nederland may share personal data on job applicants with:
- suppliers, such as IT-companies
- others, with the consent of the data subject, or in the case of a legal obligation.
Hermans Techniek Nederland may share personal data on customers with:
- suppliers
- others who are in charge of or manage the activities in the context of where the personal data are being processed or are necessarily involved therein
- others, with the consent of the data subject, or in the case of a legal obligation.
Hermans Techniek Nederland may share personal data on suppliers with:
- other suppliers, such as IT-companies
- third parties in the context of the provision of our services
- others who are in charge of or manage the activities in the context of where the personal data are being processed or are necessarily involved therein
- others, with the consent of the data subject, or in the case of a legal obligation.
Hermans Techniek Nederland may share personal information about third parties with:
- suppliers, such as IT-companies
- parties in the context of the provision of our services
- others who are in charge of or manage the activities in the context of where the personal data are being processed or are necessarily involved therein
- others, with the consent of the data subject, or in the case of a legal obligation.
HOW WE PROTECT YOUR PERSONAL DATA
Hermans Techniek Nederland applies various technical and organizational measures to protect your personal data against destruction, loss, alteration or unauthorized disclosure or access. These comprise administrative, physical and technological measures. Persons who work for us are bound to secrecy and must abide by our instructions aimed at the adequate protection of your data.
COOKIES ON OUR WEBSITE
Cookies are small text files placed by websites on the computer or terminal equipment with which you visit the website. Cookies may be used to collect (personal) data about you. Our website also applies cookies.
TRANSFER TO COUNTRIES OUTSIDE THE EEA
Your personal data may be transferred to a country outside the European Economic Area (EEA) that provides a lower level of protection to personal data than the legislation in the EEA. We will only do this if it is necessary in the context of the provision of our services.
HOW LONG DO WE RETAIN PERSONAL DATA
We do not retain personal data any longer than necessary for the purposes for which the personal data are processed to comply with laws or regulations.
- Personal data on job applicants are deleted four weeks after the ending of the application procedure, unless the applicant enters into employment or authorizes us to keep it for a longer period of time (up to six months).
- Personal data that are required in the context of our accounting are kept for seven years.
YOUR RIGHTS WITH REGARD TO YOUR PERSONAL DATA
The laws on the protection of personal data give you the following rights with regard to personal data relating to you:
- the right to request whether or not personal data concerning you are processed, and, if this is the case, to get access to these
- the right to request rectification and erasure of these data
- the right to object against the processing or to ask for a restriction of the processing
- the right to withdraw the consent to the processing, if the processing is based on your consent
- the right to receive your data or have this transmitted to an organisation designated by you, in a structured, commonly used and machine-readable format
- depending on the country where you live, the right to file a complaint with a supervisory authority that monitors the compliance with the rules for the protection of personal data. In the Netherlands, this is the Autoriteit Persoonsgegevens in The Hague (www.autoriteitpersoonsgegevens.nl).
Hermans Techniek Nederland will deal with a request in connection with the exercise of these rights in the manner as prescribed by law. However, these rights are not absolute; they do not apply under all circumstances and the applicable rules provide for exceptions. If we do not grant your request, we will explain to you why.
CONTACT DETAILS
In order to exercise the rights described above, you can send an email (our contact details can be found on our website). You may also contact us if you wish to file a complaint about the manner in which your personal data have been processed by Hermans Techniek Nederland. If you are dissatisfied with the manner in which we dealt with your complaint, you can file a complaint with the Autoriteit Persoonsgegevens or, if you reside or work in another country of the EEA, with the supervisory authority in that country.
AMENDMENTS
We can amend this statement. We will publish the amended statement on our website. Therefore we recommend to consult this privacy statement regularly.